Purpose and Scope
Skills Insight recognises the need to ensure its procurement practices and use of resources achieve best practice principles including value for money, accountability, risk management and transparency. Skills Insight also recognises the importance of responsible sourcing and anti-slavery. This policy provides clear direction to the Board, CEO, management and employees of the organisation with regards to procurement and resource management and provides the framework for Skills Insight’s response to irresponsible behaviour.
This policy applies to all employees, contractors, service providers, and any other participant in the Skills Insight procurement and supply chains.
A number of Commonwealth and State laws, regulations, and contract and grant deed clauses may apply to the responsible sourcing and anti-slavery and the underlying governing principles. Compliance with these is a requirement for the implementation of this policy.
This policy has been established on the foundation of Skills Insight values, behaviours and strategies are the foundations for this policy and all actions must be consistent with them. Any conflict between this policy and the values, behaviours and strategies of Skills Insight should be brought to the attention of the CEO for resolution.
Skills Insight acknowledges the important role business plays in respecting and promoting human rights and eradicating modern slavery. We recognise that responsible sourcing of goods and services may assist achieve Australian policy goals. In addition, modern slavery is a growing and complex problem, best tackled by collective commitment and responsibility to bring it to an end and we are committed to working with stakeholders to fulfil this goal.
The principles governing Skills Insight’s procurement policies and practices, and use of resources are outlined in detail in this policy. These are:
Value for money
When conducting a procurement, Skills Insight, must be satisfied that the procurement, and the use of the service or product (the resource) achieves a value for money outcome. Consideration should extend to:
The above value for money assessment consideration requires the resources (usually staff time and effort) to research the current marketplace for any particular goods and services and to compare offers being made in that marketplace. The degree of resources spent on this activity must be commensurate with the size of the spend, the risk associated with the incorrect or out of specification supply of the goods/services and reliability and proven history of past suppliers. Some consideration can also be given to the impact of the research process in the market place.
Efficient, effective, economical and ethical procurement and usage
Skills Insight promotes the proper use and management of resources, that is:
Skills Insight will take all reasonable action to be:
Skills Insight will take reasonable steps to support the Australian Government’s policy directions relating to procurement of goods and services
Skills Insight will take reasonable steps to comply with the Guiding Principles on Business and Human Rights, as outlined in the United Nations’ Guiding Principles on Business and Human Rights: Implementing the United Nations “Protect, Respect and Remedy” Framework available at https://www.ohchr.org/documents/publications/guidingprinciplesbusinesshr_en.pdf
If the policy is breached, we will act as quickly as practicable to remedy our adverse impacts on workers, individuals or communities and we will engage directly with affected stakeholders.
Accountability and transparency in procurement and application of resources
Skills Insight is committed to ensuring accountability and transparency in its procurement and application of resources. Research, documentation and decision-making processes need to be commensurate with the scale, scope and risk of the procurement. The information gathered needs to be demonstrably accurate and include:
When conducting a procurement, appropriate steps should be taken to protect the confidential information that may belong to both Skills Insight and the supplier.
Procurement and resource risk
Risk management comprises the activities and actions undertaken by Skills Insight to ensure it is mindful of the risks it faces, that it makes informed decisions in managing these risks, and identifies and harnesses potential opportunities. The effort directed to risk assessment and management should be commensurate with the scale, scope and risk of the procurement, particularly in relation to value for money assessments, proposals to spend money and the terms of contract of supply. New suppliers without a past history of service to Skills Insight present a higher risk than existing proven suppliers and this risk is part of the value for money equation.
Implementing the Policy
In determining ethical procurement, Skills Insight will consider:
Skills Insight will use reasonable endeavours to increase its purchasing from Indigenous Enterprises and employment of Aboriginal and Torres Strait Islanders.
Skills Insight will comply with the requirements of the Modern Slavery Act 2018 (Cth).
Skills Insight is not a reporting entity for the purposes of Australian legislation and has a low risk of working with suppliers engaged in modern slavery given the nature of its procurement and supply chains. Skills Insight will not be a voluntary reporting entity under the legislation.
Skills Insight will report any activities that appear to be connected to modern slavery to appropriate authorities, as soon as reasonably practicable after becoming aware of such activities. Skills Insight will support the work of relevant authorities investigating and addressing modern slavery and provide information on request.
Skills Insight will include clauses in procurement contracts, where applicable, requiring suppliers to take reasonable steps to identify, assess and address risks of Modern Slavery practices in their operations and supply chains used in the provision of the Goods and/or Services.
Aboriginal and Torres Strait Islander procurement
Commonwealth and State laws apply to the Prohibition of Dealings with identified organisations, and support for activities that contravene laws relating to terrorism and similar serious illegal activities whether in Australia or internationally. Compliance with these is a requirement for the implementation of this policy.
Relationship to Other Policies
This policy is to be read in conjunction with other relevant policies, including: